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Procurement and Finance Officer

Applications closed Thursday, 06 October 2022

● Exciting opportunity to support Vanuatu Health Program

● Contract full-time position open to Vanuatu Citizens only

● Based in Port Vila

The Organisation

Improving health services is a shared objective of Vanuatu and Australia and is important to the bilateral relationship. The high-level political commitment of Government of Vanuatu to health as a priority is demonstrated in the National Sustainable Development Plan 2016-2030 (NSDP) which applies the Sustainable Development Goals at the country level and references a healthy population as one of its national priorities, and includes targets for gender equality and reduction of gender based violence.

The goal of the VHP is effective delivery of the health components of the NSDP and commitment to health services demanded at national, provincial and local levels by a healthy, secure and productive population. The end of program outcomes (EOPOs) are:

a. Ministry of Health senior staff lead continuous improvement and strengthened accountability of the Vanuatu health sector; and

b. Ministry of Health corporate services, public health and clinic services staff increase delivery of equitable, accessible and better-quality essential health services.

The Position

VHP assists the Ministry of Health (MoH) to administer funds provided by the Department of Foreign Affairs and Trade (DFAT) through a Direct Finance Agreement (DFA). The DFA is intended to support MoH to address priority funding gaps in the annual business plan. The Procurement and Finance Officer will form part of the VHP DFA team embedded within the MoH Finance Unit. This role will assist MoH to meet all relevant Government of Vanuatu (GoV) finance procurement regulations in the management and administration of the DFA. The Procurement and Finance Officer will report to the DFA Finance and Procurement Manager and collaborate closely with the DFA Finance and Audit Officer.

Specific duties:

Under the guidance of the DFA Finance and Procurement Manager:

• Assist the MoH Finance Unit to procure goods and services from start to finish in line with the DFA Operations Manual and GoV procurement regulations. This includes preparing specifications, solicitation documents (Requests for Quotation and Requests for Tender), managing assessments and evaluations, drafting recommendations, and overseeing the selection and negotiation process of tenderers.

• For complex and large value activities, assist the DFA Procurement and Finance Manager to manage the procurement process, including providing guidance on the process, preparing specifications, solicitation, and evaluation documentation.

• Manage, maintain, and administer the preferred supplier lists for corporate goods and services to support.

• Draft Purchase Orders (PO) for review and approval and maintain the DFA Contracts Manager Quickbase database of all PO’s.

• Maintain all procurement files ensuring compliance with relevant regulations.

• Provide day-to-day support and guidance to MoH cost centre staff related to procurement, contract management and administration.

• Where required, lead and/or support the negotiation process of DFA contracts as required.

• Ensure post-contracting management and administration, if necessary, in accordance with relevant regulations, including but not limited to induction, reporting, audits, contract management in accordance with GoV regulations, policies, and procedures.

• Provide assistance to the Internal Audit Office, with relation to investigation on Australian Funded initiatives through GoV systems, with a particular focus on funding associated with humanitarian relief and recovery efforts.

• Support the system to monitor and track expenditure against development funds and support the MoH Finance Manager/DFA Finance and Procurement Manager to provide a written report to the MoH Executive and DFAT on a monthly basis.

• Ensure that DFA activities consider opportunities to strengthen Gender Equality, Disability and Social Inclusion (GEDSI) outcomes during implementation, and where relevant consider the feasibility of engaging with civil society to enhance these outcomes.

• Identify and support the improvement efforts throughout the DFA procurement processes for goods, materials and services (including advisory services) lifecycle, including gender equity and social inclusion across the Facility.

• In consultation with the DFA Finance and Procurement Manager, support the effective automation of procurement processes across the facility using Quickbase to achieve greater efficiencies.

Essential Selection Criteria

► Appropriate Pacific-level qualifications in accounting and managing funds through Government of Vanuatu systems

► A tertiary degree in financial management and/or accounting is desirable but relevant experience will be taken into account

► Strong financial management and reporting skills with specific knowledge of financial management practices within the Vanuatu Government

► 5-10 years’ experience in accounting, preferably in government.

► Proven management, organizational and communication skills.

Desirable Selection Criteria

► Strong spoken and written English and Bislama skills.

► Experience with financial reporting and Vanuatu Government financial management information system (Smartstream) highly desirable.

► High level interpersonal, representation and communication skills, including in a cross-cultural context.

► Commitment to teamwork.

Job Description

Please read the Job Description before applying.

Apply Online

Applications for this role must be submitted online using the link below.

Do NOT email your application.

Applications closed Thursday, 06 October 2022



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